Case Study — Healthcare
$6M in duplicate payments prevented in Year 1 — across three ERPs, in 30 days.
One intelligence layer above three ERPs
A global healthcare network — thousands of locations, three ERPs, an IPO on the horizon — needed one intelligence layer across all of AP before the manual VLOOKUP missed something material. FlexTrap went live in 30 days. The first month surfaced $1M of cross-system duplicate risk.
$6M
Prevented in Year 1
30 days
Kickoff to production
The Challenge
Three ERPs, two AP teams, and an IPO on the clock
This global healthcare network supports thousands of independently managed specialty locations and has delivered accessible care for more than three decades. A major acquisition split the business in two — separate AP teams, three separate ERPs, all destined to be consolidated into Oracle.
With an IPO on the horizon, finance needed clean, audit-ready numbers. But duplicate detection was running on manual VLOOKUPs against Oracle data exports — a method that could not keep pace with three ERPs, two AP teams, and thousands of locations cutting invoices every day.
The AP team knew errors were slipping through the cracks between systems. Each ERP enforced its own controls. None of them could see across all three. The last thing finance leaders wanted post-migration was another tool — but going without one had become the bigger risk.
Each ERP caught duplicates inside its own four walls. The errors that cost millions were the ones crossing system boundaries — where no ERP could see them.
The Solution
An intelligence layer above all three ERPs
The team began with an AP recovery audit. It surfaced more risk than expected — and built the case for prevention. They deployed FlexTrap's AP Intelligence Layer across all three ERPs, starting with the Payment Error Prevention module.
FlexTrap retired the manual VLOOKUP. The intelligence layer continuously analyzes every transaction across all three ERPs, surfaces exceptions in real time, and consolidates the output into one dashboard — the cross-ERP view AP had not had.
AI and machine learning go beyond exact-match detection, catching near-duplicates with transposed digits, appended invoice numbers, and cross-vendor submissions. A human-in-the-loop feedback model lets the system learn from every resolved exception, sharpening accuracy over time.
Deployment took 30 days with minimal IT involvement. Governance rules and exceptions were configured per ERP instance, and the platform began flagging errors from day one in production.
Three ERPs. Two AP teams. One view. No blind spots.
Each ERP caught duplicates inside its own system. The errors that cost millions crossed system boundaries — where no ERP could see. FlexTrap closed the gap.
The Results
$6M prevented in Year 1 — including $1M in a single month
In the first twelve months in production, FlexTrap prevented $6 million in duplicate and erroneous payments — $1 million of that in September 2025 alone. Every dollar would have left the building under the prior manual VLOOKUP process.
The platform held a 16% false positive rate — meaning the overwhelming majority of flagged items were real errors that needed action. Daily automated scans replaced the manual export-and-VLOOKUP process, and a consolidated dashboard gave finance leaders cross-ERP visibility for the first time.
Root cause analysis and historical reporting surfaced where and why errors kept occurring — letting the team fix upstream processes and shrink duplicate risk at the source. Every resolved exception fed the human-in-the-loop model, so accuracy improved month over month.
With clean, consolidated AP data flowing through one platform, the organization tightened financial controls ahead of its IPO — shifting from reacting after the fact to detecting exceptions before disbursement.
Implementation
30 days from kickoff to production
The deployment followed the four-step loop FlexTrap runs for every customer: ingest, analyze, visualize, act.
Deployment required no changes to existing ERP configurations, AP workflows, or approval processes. FlexTrap connected to all three ERPs via read-only access, pulling transaction data without touching a single source record.
IT lift was minimal. The FlexTrap team owned configuration, data mapping, and algorithm tuning. Governance rules and exceptions were set per ERP instance to reflect each business unit's workflow.
Inside 30 days, the platform was ingesting live data from all three systems and flagging errors through daily automated scans. The AP team began resolving items immediately, with one consolidated dashboard delivering the cross-system view they had been missing.
One intelligence layer across your ERPs
In 30 minutes, see your AP data run through FlexTrap's intelligence layer — the cross-ERP exceptions, vendor exposure, and cash-flow signals your current controls were never built to surface. Most customers self-fund within one quarter.
$1B+
Errors Recovered & Prevented
$1T+
Transactions Reviewed
600+
FlexTecs Employees