Pricing & Economics
Flat annual fee for the AP Intelligence Platform. You keep 100% of what you save.
Recovery audit firms keep 20–25% of every dollar they find — months after payment. FlexTrap is priced differently. One flat annual subscription for the AP Intelligence Platform. No contingency. No percentage of recoveries. The platform self-funds within one quarter; cash-flow, vendor, and process intelligence sit on top of that ROI.
30-day deployment on read-only ERP access. $1B+ in errors prevented and recovered. Trusted by Aspen Dental, Whole Foods Market, and Cummins.
The economics at a glance
Why the FlexTrap fee model wins on the math
Recovery audit and prevention are not the same purchase. Run the side-by-side before you renew either one.
What you keep
100%
of prevented errors, recovered duplicates, and uncovered credits — versus 75–80% under a 20–25% recovery audit contingency.
Payback period
1 quarter
Typical time to self-fund the platform from prevented and recovered errors. 5x+ average ROI in year one.
Preventable leakage
$330K–$1M
per month sitting unaddressed in a typical $500M AP environment (APQC: 0.8–2.0% of AP spend at risk).
Coverage
100%
of invoices, vendors, and statements — versus a 5–10% recovery-audit sample. Every payment analyzed in real time.
Three engagement models
Three engagement models for the AP Intelligence Platform
Same platform, same intelligence layer, three ways to fund it. Pick the one that matches your budget cycle and how much of the work you want to own internally.
Tier 1
Tool-Only
Flat annual subscription. You run the platform, capture every dollar of prevention and recovery, and keep 100%.
- •Flat annual fee for the FlexTrap AP Intelligence Platform — no contingency, no percentage of recoveries
- •Full access to Payment Error Prevention, Statement Reconciliation, and AP Inbox Assist — and the AP Intelligence Layer that connects them
- •Keep 100% of prevented errors, recovered duplicates, uncovered credits — and the dashboards, vendor profiles, and cycle-time insight that come with the layer
- •Fit: AP teams ready to run the platform in-house.
Tier 2
Hybrid — Platform + Managed Service
Take the platform and add a below-market managed service for duplicate recovery or statement reconciliation. Recovered value more than covers the platform.
- •FlexTrap platform plus an optional managed service for duplicate recovery and/or statement reconciliation
- •Service is delivered at a below-market rate by FlexTecs audit experts
- •Recovered value typically covers the platform — with significant net savings on top
- •Fit: AP teams that want platform ownership plus hands-on help on the highest-value workstreams.
Tier 3
Fully Self-Funded
FlexTecs funds the platform out of a portion of recoveries. Zero out-of-pocket platform cost. You still keep every dollar of prevention savings and the full intelligence layer.
- •Zero out-of-pocket platform cost — no budget line, no capex request
- •FlexTecs funds the platform from a portion of recoveries
- •You keep 100% of prevention savings and the full intelligence layer
- •Fit: AP teams that need to deploy without procurement friction or budget approval cycles.
FlexTrap vs. recovery audit
Recovery audit and the AP Intelligence Platform, side by side.
Five dimensions, side by side. The point isn't that recovery audit is wrong — it's that prevention and recovery work on different time horizons. The CFO question is which dollars belong where.
| Dimension | TraditionalRecovery audit | Prevention eraFlexTrap Intelligence Platform |
|---|---|---|
| When errors are caught | 6–18 months after payment | Before payment, in real time |
| How you pay | 20–25% contingency on each recovered dollar | Flat annual fee — no percentage of savings |
| What you get | Historical findings report | Real-time insight on risk, working capital, and root cause |
| Repeat-error behavior | Same errors recur cycle after cycle | Controls strengthen each quarter as the layer learns |
| Total AP exposure covered | ~77% (recovery only) | 100% when paired with recovery audit |
When errors are caught
Recovery audit
6–18 months after payment
FlexTrap
Before payment, in real time
How you pay
Recovery audit
20–25% contingency on each recovered dollar
FlexTrap
Flat annual fee — no percentage of savings
What you get
Recovery audit
Historical findings report
FlexTrap
Real-time insight on risk, working capital, and root cause
Repeat-error behavior
Recovery audit
Same errors recur cycle after cycle
FlexTrap
Controls strengthen each quarter as the layer learns
Total AP exposure covered
Recovery audit
~77% (recovery only)
FlexTrap
100% when paired with recovery audit
“This year alone my team recovered over $2M in either duplicate payments made or prevented. This is all thanks to FlexTrap.”
Pricing FAQ
The questions every CFO and procurement team asks
How is this different from a recovery audit firm?
Recovery audit firms charge 20–25% contingency on every dollar they recover, months after payment. FlexTrap is a flat annual fee for prevention — you keep 100% of what you save, and errors are caught before money leaves.
What does FlexTrap actually cost?
A flat annual subscription tied to your AP scope — not a percentage of recoveries. Most customers see the platform self-fund within one quarter and 5x+ ROI in year one. We size the fee in the first call once we understand your environment.
Are there hidden fees, success fees, or contingencies?
No. No contingency on prevented errors. No percentage of recoveries. No per-transaction fees. The annual fee is the annual fee.
What if we don't find enough errors to justify the cost?
The benchmarks say you will. APQC pegs 0.8–2.0% of AP spend at risk, and Ardent Partners finds 60–80% of real-world duplicates are non-exact — exactly what ERPs miss. For a $500M AP organization, that's $330K–$1M of preventable leakage every month. We can model your exposure before you commit.
How quickly do we see ROI?
Most customers self-fund the platform within one quarter. Aspen Dental prevented $675K+ in the first six months. A $10B+ grocery retailer credits FlexTrap with $2M+ recovered or prevented in a single year. A global education organization automated 70% of statement reconciliation in the first quarter, surfacing previously invisible vendor credits.
How does the fully self-funded model work without procurement friction?
In Tier 3, FlexTecs funds the platform out of a portion of recovered dollars — so there's no capex line item, no annual fee to approve, and no budget cycle to wait on. Deployment still takes ~30 days on read-only ERP access.
Model the value before the first call
Plug your AP spend into the value calculator and see what FlexTrap is worth across Payment Error Prevention, Statement Reconciliation, AP Inbox Assist, and the intelligence layer — before you book the demo.
See which engagement model fits your environment
Book a 30-minute walkthrough. We'll size your error exposure, model the ROI, and recommend the engagement model that fits your budget cycle and procurement process — flat-fee, hybrid, or fully self-funded.
$1B+
Errors Recovered & Prevented
$1T+
Transactions Reviewed
600+
FlexTecs Employees